Processing of Cash Advance Requests
Facilitate provision of processing and approval of cash advance requests.
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Office or Division: |
Accounting Unit |
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Classification: |
Simple |
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Type of Transaction: |
G2G – Government to Government Employee |
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Who may avail: |
Elementary, Junior High School l and Senior High School (Non-Implementing Units) c/o Principals and School Heads – School MOOE; DepEd Personnel - Travels |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Cash Advance for School MOOE |
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School |
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· Disbursement Voucher |
School |
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· Obligation Request |
School |
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· Copy of Fidelity Bond |
School; Initial application – Bureau of Treasury |
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Cash Advance for Travels |
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· Disbursement Voucher |
Claimant |
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· Obligation Request |
Claimant |
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· Authority to Travel |
Administrative Office |
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· Proposed Itinerary of Travel |
Claimant |
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CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
SUBSTANTIVE COMPLIANCE COST |
PROCESSING TIME |
REQUIRED NO. OF SIGNATURES |
PERSON RESPONSIBLE |
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1. Forward to request and required documents |
1. Receive payment request |
None |
None |
10 mins |
None |
Accounting Staff |
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1.1 Check for completeness of required documents 1.2 Return to claimant if incomplete/ incorrect |
None |
None |
15 mins |
None |
Accounting Staff; Accountant |
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1.3 Verify correctness of requested amount. |
None |
None |
10 mins |
None |
Accounting Staff; Accountant |
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1.4 Prepare and encode DV on Google sheet, prepares journal entries and assigns JEV number. |
None |
None |
15 mins |
1 |
Accounting Staff |
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1.5 Forward DV and supporting documents to the Office of the ASDS and SDS for the approval of payment |
None |
None |
15 mins |
2 |
Accounting Staff |
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1.6 Upon receipt of approved payment, prepare List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA) for the approved DV. |
None |
None |
15 mins |
1 |
Accounting Staff; Accountant |
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1.7 Forward LDDAP-ADA and supporting documents to SDS Office for approval. |
None |
None |
10 mins |
1 |
Accounting Staff |
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1.8 Upon receipt of approved LDDAP-ADA, forward LDDAP-ADA and supporting documents to Cash Unit for issuance of check. |
None |
None |
2 mins |
None |
Accounting Staff |
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Total: |
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1 hour, 32 mins. |
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