GOVPH

Office or Division:

Records Unit

Classification:

Simple

Type of Transaction:

G2C – Government to Civilian

Who may avail:

Teachers, General Public

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

•   Request Letter (1 original and 1 photocopy)

Requesting Party

•   Valid ID (1 original and 1 photocopy)

Requesting Party and Representative (if any)

•   Authorization Letter (1 original and 1 photocopy)

Requesting Party

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

SUBSTANTIVE COMPLIANCE COST

PROCESSING TIME

REQUIRED NO. OF SIGNATURES

PERSON RESPONSIBLE

1. Submit the request letter with valid ID or authorization letter of the owner of the document.

Online request (thru e-mail) may be allowed to minimize face to face transactions.

1. Receive the letter and search the requested document.

None

None

5 minutes

1

Administrative Staff (Records Unit) / Records Officer

2. Receive the requested document.

Schedule for pick-up of documents will be sent via e-mail to limit face to face transactions.

2. Prepare, print, and issue the requested document.

None

None

15 minutes

2

Administrative Staff (Records Unit) / Records Officer

Total:

20 minutes

3