Processing of Obligation Request and Status (ORS)
This service is used by the Requesting/Originating Offices in the utilization of their approved budget allocations per GAARD and other budget laws/authority. It shall be maintained by fund cluster.
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Office or Division: |
Budget Unit |
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Classification: |
Simple |
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Type of Transaction: |
G2G – Government to Government Employee |
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Who may avail: |
Personnel under the division or entities who have benefits or claims to be obligated for certification of availability of funds (allotment). |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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• ORS • Disbursement Voucher |
The form can be downloaded from the division website or can be provided by the Budget office. |
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Approved Purchase Orders or Contracts (pre-audited) AR/ATC Other supporting documents |
The form can be downloaded from the division website or can be provided by the Supply office (P.O.) and AR/ATC by the Budget office |
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Biddings Notice of Award Signed Contract Sub-AROs AR/ATC |
The form can be downloaded from the division website or can be provided by the Supply office or even from the BAC Secretariat. While the AR/ATC will be provided by the Budget Office. |
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Cash Advances for Travels Approved Travel Order Memorandum Itinerary of Travel AR/ATC |
The form can be downloaded from the division website or can be provided by the AO Office (ATO, Memo), while the AR/ATC will be provided by the Budget Office. |
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Reimbursement of Travels Approved Travel Order Memorandum Itinerary of Travel Certificate of Appearance/Participation/Attendance Certification of Travel Completed AR/ATC |
The form can be downloaded from the division website or can be provided by the AO Office (ATO, Memo), while the AR/ATC will be provided by the Budget Office. |
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Cash Advances for school MOOE Purpose of cash advance Letter request WFP |
The form can be downloaded from the division website or can be provided by the Budget office. While the Letter Request will be coming from the School Heads. |
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CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
SUBSTANTIVE COMPLIANCE COST |
PROCESSING TIME |
REQUIRED NO. OF SIGNATURES |
PERSON RESPONSIBLE |
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1. Forward to budget |
1. Receives Obligation Request and Status (ORS) for PS/ MOOE/ Capital Outlay requests from requesting unit pre-audited by Accounting Unit. |
None |
None |
5 mins |
1 |
Budget Officer / Staff |
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1.1 Provides control number and process Obligation Request and Status (ORS). |
None |
None |
10 mins |
None |
Budget Officer / Staff |
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1.2 Checks and verifies availability of allotment thru Registries of Allotment and Obligations (RAO) – PS/ MOOE/ CO. |
None |
None |
10 mins |
None |
Budget Officer |
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1.3 Certifies the ORS if allotment is available and obligated for the purpose. |
None |
None |
5 mins |
1 |
Budget Officer |
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1.4 If Approved, signs ORS then, forward to budget staff for recording.
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None |
None |
5 mins |
1 |
Budget Officer |
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1.4b If Disapproved, provide/Indicate feedback or clarifications and return to requesting unit. |
None |
None |
15 mins |
None |
Budget Officer |
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1.5 Encode approved ORS to the registry (RAO-PS/MO/CO). |
None |
None |
15 mins |
None |
Budget Officer / Staff |
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1.6 Logs and forwards the ORS and documents to the accounting unit for processing. |
None |
None |
15 mins |
None |
Budget Staff |
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Total: |
None |
None |
1 hour, 20 mins. |
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