Approving Availability of Funds (Allotment) for Project Proposals
A project or program should be approved first by the Schools Division Superintendent and if it requires budgetary requirement, it is necessary that the proposal should be reviewed and certified funds available by the Finance Unit (Budget and Accounting) before the implementation of the project or program.
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Office or Division: |
Budget Unit |
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Classification: |
Simple |
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Type of Transaction: |
G2G – Government to Government Employee |
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Who may avail: |
Focal persons or program implementer. |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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• Project Proposal • Work and Financial Plan (WFP) if the proposal is for Special Program. • Copy of Sub-ARO provided by the Budget Unit. |
The form can be downloaded from the division website or can be provided by the Budget office. |
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CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
SUBSTANTIVE COMPLIANCE COST |
PROCESSING TIME |
REQUIRED NO. OF SIGNATURES |
PERSON RESPONSIBLE |
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1. Submit Project Proposals from Program Implementer |
1. Receive Project Proposal |
None |
None |
5 mins |
3 |
Budget Officer / Staff |
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1.1. Review the Proposal (Purpose, Expenditures of the program and Source of Fund) |
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15 mins |
None |
Budget Officer |
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1.2. Verify the availability of funds (Allotment) for the proposal. |
None |
None |
5 mins |
None |
Budget Officer |
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1.3 If Approved, signs proposal then, forward to budget staff for recording. |
None |
None |
5 mins |
1 |
Budget Officer |
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1.3. a. If Disapproved, provide/Indicate feedback or clarifications and return to requesting unit. |
None |
None |
15 mins |
None |
Budget Officer |
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1.4. Logs and forwards the proposal to the accounting unit for Cash Availability of the proposal by the Accountant. |
None |
None |
5 mins |
None |
Budget Staff |
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Total: |
None |
None |
50 mins |
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