GOVPH

Office or Division:

Accounting Unit

Classification:

Simple

Type of Transaction:

G2G – Government to Government Employee

Who may avail:

Office of the Schools Division Superintendent; Curriculum Implementation Division; School Governance and Operations Division

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Payment of Goods and Services Procured

·         Purchase Request

Claimant; Proponent

·         Quotation

Bids and Awards Committee

·         Abstract

Bids and Awards Committee

·         Purchase Order

Bids and Awards Committee

·         Inspection and Acceptance Report

Bids and Awards Committee

·         Disbursement Voucher

Claimant; Proponent

·         Obligation Request

Claimant; Proponent

Reimbursement of Travel Expenses

·         Itinerary of travel

Claimant

·         Certificate of Appearance

Visited Office/Agency

·         Authority to travel

Administrative Office

·         Certificate of Travel Completed

Schools Division Superintendent

·         Official Receipts

Paid Establishment/Person

Payment of Salaries and Other Benefits

Payroll

Schools; Human Resource Management Office

Daily Time Record

Schools

Form 6

Claimant

Personal Data Sheet

Claimant

Notice of Salary Adjustment/Notice of Step Increment

Human Resource Management Office

CSC received transmittal/appointment

Human Resource Management Office

Form 7 (for other benefits i.e. clothing, mid-year bonus, etc.)

Schools; Accounting Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

SUBSTANTIVE COMPLIANCE COST

PROCESSING TIME

REQUIRED NO. OF SIGNATURES

PERSON RESPONSIBLE

1. Submit document requirements.

1.1 Review completeness of supporting documents attached and correctness of amount.

Return to claimant if incomplete/ incorrect.

None

None

20 mins

None

Accounting Staff; Accountant

1.2 Forwards documents to Budget Unit for the certification of the availability of allotment.

None

None

3 mins

None

Accounting Staff

2. Receive documents with ORS from Budget Unit.

None

None

3 mins

2

Accounting Staff

2.1 Prepare and encode DV on Google sheet, prepares journal entries and assigns JEV number.

None

None

15 mins

None

Accounting Staff

2.2 Forward DV and supporting documents to ASDS and SDS Office for approval.

None

None

20 mins

2

Accounting Staff

3. Upon receipt of approved document, prepare List of Due and Demandable Accounts Payable-Advice to Debit Account or LDDAP-ADA (if applicable) for the approved DV.

None

None

15 mins

1

Accounting Staff; Accountant

3.1 Forwards LDDAP-ADA and supporting documents to SDS Office for approval.

None

None

3 mins

1

Accounting Staff

3.2 Upon receipt of approved LDDAP-ADA, forward LDDAP-ADA and supporting documents to Cash Unit for issuance of check.

None

None

3 mins

None

Accounting Staff

Total:

1 hour, 22 mins.