GOVPH

Office or Division:

SGOD - SMME

Classification:

Simple

Type of Transaction:

P2G – Private to Government Employee

Who may avail:

All Private Schools which have a government permit.

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

•   Letter of Intent and complete documentary requirements

•   Folder with the following information and Documentary Requirements:

Name of School with complete address ( Congruent with the approved Articles of Incorporation)

1. Board Resolution : 1.1 Indicated the Purpose 1.2 Certified by the Corporate Secretary

2.Philisophy and Goals of the Course: 2.1 demands for the graduates 2.2 prospective students 2.3 existing schools offering the same course within the province / city

3. Articles of Incorporation and By Laws: 3.1 In the name of the School 3.2 Registered with Securities and Exchange Commission (SEC) 3.3 Stock or Non - stock 3.4 Registration Number

4. Copy/(ies )Transfer Ceertificate(s ) of the school site 4.1 TCT Number 4.2 In the name of the school 4.3 Total area adequate 4.3.1 state total area 4.3.2.Contract of Lease or Affidavit of ownership

5. Document(s) of ownership of school building(s) 5.1 In the name of the School 5.2 adequate total floor area ____ 5.3 Tax Declaration No._______

6. Certificate of Occupancy of School Building(s) 6.1 signed by city/municipal authorities

7. Location of school in relation to its environment. 7.1 Free from noise /unpleasant odor and dust 7.2 Sufficiently Far from those places cited: 7.2.1 cockpits 7.2.2 dancing halls 7.2.3 bowling alleys 7.2.4 movie houses 7.2.5 markets 7.2.6 garbage dumps 7.2.7 funeral parlors 7.2.8. cemeteries 7.2.9. heavy traffic highway 7.2.10 jails 7.2.11 railroad yards and 7.2.12 manufacturing and industrial establishments

8. Campus Development and landscaping plans 8.1 Sketch/ Plan___________ 8.2 Fully Implemented_______ 8.3 Partially Implemented_____ 8.4 Not Implemented_________

9. List of School administrators (president, vice president , deans, department heads) and List of academic -non teaching personnel ( Registrar, Librarian , guidance counselor , researcher) 9.1Educationally Qualified 9.2 Subject-assignment in accordance with qualification 9.3 Salary/ other benifits in accordance with prescribed standard 9.4 Valid Contracts/ appointments 9.5 Ratio of full-time, part- time in accordance with DEpEd Policies 9.6 Full-time______Part -time_____

10. List of New Teaching / /Accademic Staff for the Course(s) Program(s) applied for: 10.1 Number 10.2 Educationally Qualified 10.3 Subject assignment in accordance with qualifications. 10.4 Salary / other benefits in accordance with prescribed standards 10.5 Valid for Contracts / appointment 10.6 Ratio of full time; Part time in accordance with DECS Policies

11. Copy of Latest Financial Statement of the School Certified by an independent CPA 11.1 Certified by an Independent CPA 11.2 Complete

12. Proposed Budget for the succeding School Year 12.1 Approved by the Board of Trustees/Director

13. Proposed tuition and other school fees should be filed in separate folder evaluated/signed by the SDO In-charge of Private Schools

14.Copy of retirement Plan registered with the SEC

15. Propose Curriculum: 15.1 (K) DO 32, s. 2012 15.2 Elem. ( DO 31 s. 2012) 15.3 Junior HS ( DO 31 s. 2012) Approved by DepEd and accordance with guidelines

16. List of athletic facilities , equipment , furniture, supplies and materials ( to be Certified by the School Head )

17. List of Laboratory facilities, equipment , supplies and materials classified by the School Head 17.1 Complies with the prescribed standard s requirements subject area

18. List of Library holdings ( to beCertified by the School Head )

19. School Bond ( Notarized ) 19.1 Kinder. OR No. _____ Date ____ 19.2 Elem. OR No.______Date_____ 19.3 JR HS OR No. _____Date _____

20. Inspection Fee: 20.1 OR No. 20.2 Place of Issuance 20.3 Date of Issuance

Applicant-school

•   Accomplished GPR 3 Form with DIT findings and Recommendations

SEPS In-Charge of Private Schools

•   Accomplished GPR 3 Form with findings and complete signatories with the complete Documentary Requirements

SEPS In-Charge of Private Schools

•   Indorsement from SDO

SEPS In-Charge of Private Schools

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

SUBSTANTIVE COMPLIANCE COST

PROCESSING TIME

REQUIRED NO. OF SIGNATURES

PERSON RESPONSIBLE

Forward to SDO Records Unit the LOI and documentary requirements

Process and Evaluate by the SDO In-Charge of Private Schools

None

None

30 minutes

1

SDO In-Charge of Private Schools

Evaluate the documentary requirements If 100 % Compliant – Recommend to DIT for onsite validation Notify the school applicant /SDO of found deficiencies; agreement for the schedule of compliance for the deficiencies

None

None

10 days

0

SDO In-Charge of Private Schools

Conduct onsite Validation. Notify the school applicant with deficiencies; agreement for the schedule of compliance for the deficiencies

None

None

2

SDO In-Charge of Private Schools

Review and Initial of Chief Education Supervisor

None

None

20 minutes

0

SDO In-Charge of Private Schools

Forward to OSDS for signature of GPR3 (Recommending Approval) and Indorsement

None

None

1 hour

1

SDO In-Charge of Private Schools

Submit to R.O. the complete documentary requirements

None

None

0

SDO Liaison Officer

Total:

None

None

3 days, 50 minutes

4